New Vendor Packet

Submit All New Vendor Packets Through the Google Form

• ✅ Completed Vendor Packet required for all new vendors

• 📄 W-9 required

• 🏦 All vendors must provide ACH banking information for direct deposit

• 🚫 Vendor packets sent by email will not be accepted

• ⏱️ Complete information helps prevent setup and payment delays

📝 Submit New Vendor Packets Here!

🧾 Invoice Portal Submission

Submit All Invoices Through the Invoice Portal

• ✅ Confirm items have been received and approved

• 🏷️ Include the Vendor ID

• 📋 Select the correct department

• 📎 Write or type the required PO number on the invoice before uploading

• 🚫 Submit invoices only. Quotes are not accepted

• 📧 Invoices sent by email will not be accepted

• ⏱️ Complete and accurate information helps prevent processing delays

STOP: Check Before You Submit!

1. Items received and approved?

2. Invoice attached, rather than a quote?

3. Required PO number clearly shown on the invoice?

Submit Invoices Here! 

📦 Office Supply Ordering

Plan Ahead for Fall & Spring!

• ✅ General office supplies, including paper, are covered by the centralized College budget

• 💼 Items outside the covered supply list use department budgets

• 📅 Orders are placed at the beginning of Fall and Spring—request enough for the entire semester!

• 📧 Send your department’s combined supply totals to AP@shc.edu in one email at the beginning of each semester (this should ONLY come from your Purchasing Admin)

• 🔒 The supply request Google Form is limited to designated department purchasing administrators so it will no longer be listed on BadgerWeb.

• 📦 Limited emergency supplies are available through Accounting

STOP: Before ordering, remember the following:

1. Review the covered supply list and consolidate your department’s needs.

2. Use supplies responsibly and ask before placing additional orders.

3. Send all Amazon requests to Laura Allsup for purchase through the College Amazon account. Departments should not order independently.

Questions? Contact AP at AP@shc.edu!

• Submit Invoices Here! 
• Submit Reimbursement Requests Here! 
• Submit New Vendor Packets Here!

🏛️ Office of Finance & Accounting

How Can We Help?

• 💳 Accounts payable services

• 📋 Vendor setup

• 🛒 Procurement and purchasing

• 🧾 Expense reimbursements

• 💵 Payroll and tax forms, including W-2, W-4, and 1099

• ⏱️ Timecards

Looking for Another Office?

• 👥 Onboarding & Benefits: hr@shc.edu

• 🎓 Student Accounts & Billing: studentbilling@shc.edu

• 📚 Financial Aid & Federal Work-Study: financialaid@shc.edu

🧾 Employee Reimbursements

Submit All Reimbursements Through the Reimbursement Portal

• ✅ VP approval required before purchasing with a personal card

• 📄 Completed Reimbursement Form required :  Reimbursement Form

• 🧾 Attach itemized receipts and supporting approvals

• 📝 Include the business purpose

• 🏷️ Approved PO number required on the form

• 🚫 Final reimbursement requests are not accepted by email

Follow These Steps:

1. Complete the Reimbursement Form. Include the business purpose and gather itemized receipts and approvals.

2. Send to your purchasing representative. Email the form and supporting documents to your department’s purchasing contact so they can submit a requisition for approval.

3. Wait for your PO number. Once approved, add the issued PO number to your Reimbursement Form.

4. Submit through BadgerWeb. The employee receiving reimbursement must submit directly through the Reimbursement Portal, rather than having an administrator submit on their behalf. Upload the form first, followed by all receipts consolidated into 1–2 pages and supporting approvals.

🛑 STOP: Before You Submit!

Confirm your request includes the completed Reimbursement Form, itemized receipts, supporting approvals, business purpose, and approved PO number. Reimbursements cannot be processed without an approved PO number.

Submit Reimbursement Requests Here!